Copy designs or files to another team or account

Need to copy designs, files, or folders between teams, or between two Canva accounts? This guide walks you through the steps. Copying works differently depending on whether you’re copying between teams in the same Canva account or to a different Canva account, and some options may depend on your team’s settings. You’ll also learn how to copy multiple items at once and what limits apply.

What you can copy

Content you can copy between teams or accounts

You can copy Canva designs, files, and folders between teams or accounts.
This includes both supported and unsupported design types, within the applicable document limits.

When you copy content to another team or account, the original stays where it is and a copy is added to the destination.

Content you cannot copy

Audio
Fonts
Brand Kits
Comments within documents
Active apps
Unlisted media

Content copy limits

To keep your workspace running smoothly, content copying is limited to:

2,500 document copies per day
10,000 items copied per day
10,000 items copied per job

Check whether you’re copying between teams or accounts

The steps depend on whether you’re copying between teams in the same Canva account or to a different Canva account.

Copying between teams in the same account: You can copy designs, files, and folders. To copy multiple items at once, move them into a folder first, then copy the folder.
Copying between different accounts: You’ll need to copy each design one at a time (share the design, then make a copy from the destination account).

Can't access a previous school account after single sign-on (SSO) was enforced? You can still copy your content. See Copy content to your school or district account.

Account: Your Canva login, connected to a specific email address. Each account has its own login credentials and profile settings and can be part of multiple teams.

Team: A shared workspace where multiple people collaborate. You can switch between teams within your account by selecting your profile picture, then choosing a team under Switch team.
Source: The account or team where the design currently lives before being copied or moved.
Destination: The account or team that will receive the copied design after the transfer.

For example, you may want to copy a design from your personal account to a work or school team. In this case, the personal account is the source and the work or school team is the destination. This applies whether you are copying between accounts or between teams in Canva.

Unlisted media: Media created by editing tools (like Background Remover) that don’t appear in Uploads and don’t count toward your storage.

Copy designs, files, or folders between teams in the same account

If you can access both teams by switching teams within your account, follow these steps:

Log in to the source team. Not sure which team you're in? Learn how to switch between teams.
From the source team’s homepage, go to
Projects and find the design, file, or folder you want to copy.
Hover over the item and select
More.
Select
Copy to Another Team (this option only appears if your account is part of two or more teams).
Choose the team where you want to send the copy.
Select Copy to confirm.

The copied design will appear in the destination team’s Projects.

Copy multiple items at once

To copy multiple items, move them into a folder first. Then copy that folder to the destination team.

Bulk copying only works between teams. To copy content to a different Canva account, copy each design one at a time. Sharing a design with another account doesn't link or connect the two accounts.

Move item to a folder

You can move items (Designs, Brand templates, Images, Videos) to another folder from the Home, Projects, Editor, and from inside folders.

Note: You can't move items to a folder if the designs are shared from a different team or if you're not part of that team.

From the homepage, go to
Projects.
Select the checkbox on the items you want to move.
- Note that Brand Templates can’t be copied this way.
Select
Move.
Choose where to move the items:
- To an existing folder:
  - Select the Recent tab to choose from folders you recently used.
  - Select the All tab to see all folders you own or have access to.
- To a new folder:
  - Go to the All tab.
  - Select Your Projects.
  - Select + Create new, name your folder.
  - Select Move to new folder to confirm.

Copy the folder to the destination team.

Select More.
Select Copy to Another Team.
Choose the team where you want to send the copy.
Select Copy to confirm.

Copy designs, files, or folders between different accounts

If you have to log out to access the other team, follow these steps:

Make sure you're logged in to the source account and team. Not sure which account or team you're in? Learn how to switch between teams.
Go to
Projects to find the design, file, or folder.
Hover over the item, select
More, then choose
Share.
Enter the email address of the account you want to copy it to.
Set the permission to Can Edit, then select
Share to confirm.
Log out of your current account, then log in to the one that received the shared design, file, or folder.
Open the shared item from your email or the
Notifications icon in the Canva homepage.
From the top menu, select File, then choose Make a copy to duplicate the item in your current account.

If Share is grayed out, your team admin may have restricted sending copies outside the team. See Manage who can copy content across teams.

Manage who can copy content across team

Only admins in Canva Enterprise, Canva Teams, Canva Nonprofit, or Canva Education accounts can manage this permission.

In Canva Enterprise, team admins manage this permission for their team. Organization admins can set the default for all teams and choose whether team admins can change it.

Set who can send copies of content outside the team

From the homepage, go to your account profile, then select
Settings.
Under Controls and permissions, select
Permissions.
Select the All permissions dropdown, then choose Share and publish.
Set (Who can send copies of their content outside the team?) to your preferred option. You can Select Roles & Groups (Classes for Education teams) or select Everyone.

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